Procurement and Subcontracts Officer – Remote

Results for Development
Remote, United States of America
Job Type


Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world — government officials, civil society leaders and social innovators — to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too.
We have a unique and vibrant culture at R4D. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity—of ideas, identities, perspectives and backgrounds—is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect. Teams across the organization frequently collaborate on programmatic work and support each other in continuously building a better R4D.
R4D is a growing organization with new funders, awards and a growing global presence. We are seeking a self-motivated, strategic, and creative individual toprovide financial, operational and administrative leadership to the Health Systems Strengthening Accelerator (HSS Accelerator).
R4D has an exciting opportunity for a Senior Finance Officer to oversee the HSS Accelerator program, engage deeply in pre- and post-award activities with Program Teams, as well as provide leadership and mentorship to program and finance colleagues.
This $200 million, 5-year USAID-funded project will develop a global platform to connect locally-driven health system innovations with global knowledge, accelerate countries’ journeys to self-reliant health systems, and improve the institutional architecture for evidence-based and sustainable health system strengthening. The Manager will be considered key personnel on the project. Previous experience developing and managing budgets, strong verbal and written communication skills, and an ability to think creatively and strategically about how to improve organizational systems and practices is desired.
This position will report to the Director of Grants and Contracts Administration. The role is remote/telecommute optional.


Program Portfolio Management
      • Manage the assigned portfolio of grants and contracts and represent and liaise with program counterparts on behalf of the finance team
      • Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines, policies, and financial goals of R4D
      • Provide financial forecasting to ensure program team coverage, accurate financial spend down, and future fundraising needs
      • Support project start-ups and project ending including setting up projects in the ERP system, setting up project files, and setting up project budgets or other templates needed for project management
      • Prepare financial reports/invoices for funders and, as needed, interface with funders on financial matters
      • Provide close-out analysis and other related financial & compliance documents required by the funder
      • Ensure sound project financial, administrative, and programmatic management to support the achievement of contract deliverables, consultant and sub-award tracking, invoicing, effective project burn rates against planned activities.
      • Manage LOC cash requests with Payment Management System (PMS)
      • Advise on compliance with grant agreement and program objectives
      • Prepare financial analysis, what ifs and other ad hoc requests
Subaward Management
      • Support Programs in budgeting and planning for subawards at the proposal stage
      • Support and advise Program teams on matters relating to issuing subawards.
      • Perform subaward (grant or contract) risk analysis, prepare monitoring and or capacity building plan and oversee plan throughout the subaward period of performance
      • Ensure subgrant agreements comply with funder requirements, and subgrantees are properly trained on finance compliance
      • Train, support and provide post-award guidance to subgrantees including basic terms of signed agreements, reporting schedule, and documentation for allowable costs
      • Perform desk audits of subaward invoices and financial requests
      • Interface in a professional and respectful manner with all subs to resolve any invoicing questions
Reporting and Budget Responsibilities
      • Assist in the development of project work plans and deliverables, budgeting, and funder quarterly and annual progress reports (425’s, FFR’s, PPR’s, cost share reporting)
      • Prepare regular financial analysis and reporting as needed to facilitate project decisions
      • Advise teams on long-range budget/planning issues and conduct financial analysis including forecasting and pipelines
      • Develop and manage project budgets for country activities, as required
      • Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit
Other Management Responsibilities
    • Develop or support the development of trainings and policy documents in collaboration with the Finance team leadership to ensure org-wide understanding of grants and contracts compliance and subaward monitoring and management
    • Resolve all work-related problems promptly, and use good judgment in escalating important issues
    • Monitor applicable federal regulations for changes and updates to prime and sub awards
    • Update knowledge, and keep abreast of current and proposed work-related legislation
    • Share knowledge with staff, and provide finance training to new hires, and other employees as needed
    • Act as back-up to the Director of Grants Administration and grants staff as needed
    • Participates fully as a member of R4D by contributing, assisting, and participating in projects, activities, and initiatives as requested by management


    • 8-12 years prior experience working in similar roles at an international NGO, preferably related to USAID projects
    • Experience working with government grants and contracting rules and regulations, particularly USAID, FCDO, UN and/or Gates and/or previous experience with major funders to enable quick learning of R4D’s funders’ requirements
    • Experience and working knowledge of U.S. federal regulations for awards specifically 2 CFR 200 and 22 CFR 228
    • High proficiency with excel data dumps, data manipulation, pivot tables, vlook-ups
    • Knowledge of procurement processes, grants/contracts management, and prior experience managing USAID, FCDO, UN and/or Gates budgets is desired.

Other Preferences

    • Bachelor’s or MA in finance, accounting, or business preferred
    • Prior team management and supervision
    • Strong financial analysis capability
    • Understanding of project management/project delivery concepts and tools
    • Ability to translate financial concepts to non-financial project managers verbally and through effective graphic presentation of data
    • Exposure to ERP accounting and business management software, such as Cost Point Deltek or Jamis Prime
    • Experience developing and leading team trainings
    • Communication skills and strong interpersonal skills such as customer service, professionalism, a calm and practical approach to resolving conflict
Results for Development is an EOE/M/F/Vet/Disabled/Affirmative Action Employer committed to fostering
and nurturing an energetic, collaborative and diverse workforce. R4D provides market-competitive salaries and comprehensive employee benefits.
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